Foreword |
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19 | (2) |
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Section 1 About this Book |
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21 | (22) |
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23 | (4) |
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What is New in this Edition? |
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24 | (1) |
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25 | (2) |
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Chapter 2 This Guide is for You |
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27 | (6) |
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28 | (5) |
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How and when to use this guide |
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29 | (1) |
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29 | (1) |
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30 | (1) |
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Using checklists and timelines |
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31 | (1) |
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31 | (1) |
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Stories and personal experiences |
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32 | (1) |
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32 | (1) |
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32 | (1) |
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Chapter 3 The Anatomy of an Event |
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33 | (10) |
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Special and Social Events |
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34 | (1) |
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Business and Educational Events |
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35 | (1) |
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36 | (1) |
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Who are Your Participants? |
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36 | (2) |
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Location, Location, Location |
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38 | (1) |
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What All Events Have in Common |
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39 | (1) |
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39 | (1) |
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Date, time, and site selection |
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39 | (1) |
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39 | (1) |
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40 | (1) |
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40 | (1) |
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40 | (3) |
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Section 2 The Big Picture |
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43 | (32) |
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Chapter 4 Defining Your Purpose |
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45 | (6) |
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46 | (5) |
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48 | (3) |
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Chapter 5 The Planning Sessions |
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51 | (12) |
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Designing the Planning Session |
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52 | (11) |
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High Level - Goal Questions |
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53 | (3) |
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56 | (1) |
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Assigning roles and responsibilities |
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56 | (2) |
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Creating timelines and checklists |
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58 | (2) |
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60 | (3) |
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Chapter 6 Where is the Money? |
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63 | (12) |
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64 | (11) |
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65 | (1) |
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65 | (2) |
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67 | (5) |
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72 | (3) |
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Section 3 People and the Planet |
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75 | (34) |
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Chapter 7 Taking Responsibility for Our Actions |
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77 | (4) |
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Green Event Planning and Corporate Social Responsibility |
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78 | (3) |
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Chapter 8 Planning for Society and the Environment |
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81 | (22) |
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82 | (1) |
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82 | (1) |
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The Socially Green Game Plan |
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83 | (6) |
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84 | (1) |
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84 | (1) |
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85 | (1) |
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86 | (1) |
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86 | (1) |
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Communications and marketing |
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87 | (1) |
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88 | (1) |
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89 | (2) |
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91 | (4) |
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How does carbon offsetting help fight climate change? |
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92 | (3) |
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Green Venues and Locations |
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95 | (4) |
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Participants as Green Travelers |
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99 | (4) |
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Chapter 9 Planning for a Cause |
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103 | (6) |
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107 | (2) |
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Section 4 High-Level Logistics |
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109 | (66) |
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Chapter 10 Getting Down to Business |
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111 | (24) |
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112 | (3) |
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115 | (1) |
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116 | (14) |
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Using convention and visitors bureaus |
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118 | (1) |
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Request for Proposal (RFP) |
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118 | (3) |
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121 | (1) |
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122 | (2) |
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124 | (3) |
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Using a destination management company |
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127 | (1) |
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127 | (3) |
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130 | (5) |
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Business and educational agendas |
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131 | (3) |
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Social and special events agendas |
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134 | (1) |
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Chapter 11 Creating Atmosphere |
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135 | (12) |
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136 | (4) |
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Registration and ticket sales area |
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139 | (1) |
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140 | (4) |
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Internet access and Wi-Fi |
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141 | (1) |
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Audiovisual considerations |
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142 | (1) |
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143 | (1) |
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Program Material and Promotional Gifts |
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144 | (3) |
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145 | (2) |
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Chapter 12 Food and Beverage |
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147 | (14) |
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148 | (1) |
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149 | (2) |
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Guaranteeing your numbers |
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150 | (1) |
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Working with the Venue and Caterer |
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151 | (2) |
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153 | (4) |
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153 | (2) |
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Coffee breaks and continental breakfasts |
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155 | (2) |
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157 | (1) |
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157 | (4) |
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Chapter 13 Marketing and Networking |
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161 | (14) |
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162 | (4) |
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166 | (3) |
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Put your registration in the invitation |
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168 | (1) |
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169 | (2) |
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170 | (1) |
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Reaching Your Target Market |
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171 | (3) |
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Networking and social networking |
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172 | (1) |
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172 | (2) |
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174 | (1) |
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Section 5 Technologically Speaking |
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175 | (32) |
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Chapter 14 New World of Technology and Networking |
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177 | (2) |
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Chapter 15 Staying on Top of Technology |
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179 | (16) |
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179 | (1) |
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Audiovisual Services and Equipment |
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180 | (4) |
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Terminology and definitions |
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181 | (3) |
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184 | (1) |
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184 | (1) |
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184 | (3) |
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185 | (1) |
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186 | (1) |
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187 | (3) |
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189 | (1) |
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190 | (5) |
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Chapter 16 Social Media and Social Networking |
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195 | (12) |
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197 | (8) |
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200 | (5) |
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205 | (1) |
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205 | (2) |
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Section 6 Cover Your Assets |
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207 | (20) |
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Chapter 17 Contracts, Insurance, and Security |
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209 | (8) |
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209 | (5) |
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211 | (1) |
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211 | (1) |
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211 | (3) |
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Signing with Vendors and Suppliers |
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214 | (3) |
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215 | (1) |
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Signing foreign contracts |
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215 | (2) |
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217 | (4) |
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218 | (3) |
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Chapter 19 Security Issues |
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221 | (6) |
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222 | (1) |
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223 | (1) |
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223 | (1) |
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Registration and ticket sales data |
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224 | (1) |
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224 | (1) |
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Create Your Privacy Policy |
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225 | (2) |
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Section 7 On-Site Logistics |
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227 | (34) |
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Chapter 20 Logistically Speaking |
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229 | (16) |
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Finalize and Confirm Details |
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230 | (9) |
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Registration confirmation |
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230 | (1) |
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Speakers and entertainment confirmation |
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231 | (1) |
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Arrange pre-event meeting |
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231 | (1) |
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Finalize transportation needs |
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232 | (1) |
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Contact vendors and suppliers |
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232 | (1) |
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233 | (1) |
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234 | (2) |
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236 | (1) |
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237 | (2) |
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239 | (2) |
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240 | (1) |
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241 | (4) |
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243 | (1) |
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244 | (1) |
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Chapter 21 The Day has Arrived! |
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245 | (12) |
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245 | (3) |
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248 | (1) |
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Registration Check-In Area |
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248 | (2) |
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249 | (1) |
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250 | (2) |
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250 | (1) |
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251 | (1) |
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252 | (1) |
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252 | (5) |
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257 | (4) |
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258 | (1) |
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258 | (1) |
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259 | (1) |
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259 | (1) |
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259 | (2) |
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261 | (10) |
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271 | (60) |
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Appendix A Tips to Becoming a Great Planner |
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271 | (10) |
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Associations and Organizations |
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272 | (1) |
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273 | (1) |
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Qualities of an Event Planner |
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273 | (2) |
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Negotiations skills and strategies |
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275 | (1) |
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276 | (1) |
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277 | (4) |
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281 | (10) |
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291 | (40) |
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Designing and Defining Your Event |
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292 | (2) |
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294 | (3) |
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297 | (2) |
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299 | (2) |
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Speakers and/or Entertainer Arrangements |
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301 | (2) |
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Food and Beverage Functions |
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303 | (3) |
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Quick Reference Guide for Food and Beverage Servings |
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306 | (2) |
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Room Setup and Audio Visual Needs |
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308 | (2) |
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310 | (1) |
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311 | (2) |
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Designing Your Promotional Material |
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313 | (2) |
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Post Event Fact Status Sheet |
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315 | (1) |
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Environmental Checklist for Venue Selection |
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316 | (5) |
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Sample Speaker and/or Entertainer Agreement |
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321 | (2) |
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Timeline for a Smaller Events |
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323 | (3) |
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326 | (5) |
About the Author |
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331 | (2) |
Index |
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333 | |